COMMUNITY FACILITIES

NETTLEBED SCHOOL AND COMMUNITY CENTRE (N.S.C.C.) is managed by a Joint Use Committee with representatives from the School, Parish Council and PTA. The aim of the committee is to ensure full and appropriate use of the community facilities at times when the school is not being used and during the school day by arrangement with The Headteacher.

The Community Facilities consist of the following:

Notes:

1. The halls are divided by sliding partition
2. The kitchen is shared with the school. The cooker and the small fridge may be used but other equipment requires trained personnel.
3. The equipment in the School Hall may only be used by arrangement.
4. The N.S.C.C. holds a Premises Entertainment Licence.
5. The sale of alcohol requires a special licence obtainable from South Oxfordshire District Council.

OPERATIONAL INSTRUCTIONS

Access to the halls
Hirers will be given keys, by arrangement, prior to the hire period. The keys will give access to the community entrance, to the halls, to the cupboard off the Community Hall to the kitchen and the side gate padlock. Also included will be a fire alarm panel key (see separate instruction).
Access to the Sports Pitch
For Sports Pitch hire, the keys will give access to the side gate padlock and to the padlocks on all the Sports Pitch gates, including the one into the Sue Ryder grounds so that balls can be retrieved. If toilet facilities are also booked, a key to the community entrance will also be provided.
Opening Up
On entering the building, the security alarm will bleep giving warning that it needs disarming. The keypad is to your right as you enter the door. Open the flap and key-in the code given to you with the keys. Once you have opened-up, remember that you are responsible for anyone who enters the premises. Deliveries to the kitchen can be made round the outside of the building once you have opened the external kitchen door and the side gate.
Heating, Hot Water & Ventilation
If you require heating or hot water to the halls, lobby areas and kitchen, and it has not been pre-programmed for you by arrangement, you can switch this on by using the control switches on the wall in the Community Hall. As you enter, they are round to the left. The panel has 2 buttons. Press the “Time” button repeatedly until the required amount of heating time is indicated (up to 7 hours) then press the on/off button to start the programme. Heat to the halls and lobby is controlled by thermostat and will only come on if required, however, there will be hot water provided to the basins and sinks. The control switches also programme the ceiling fans which can now be operated using the slide controls for speed and direction (suck or blow). Further ceiling fans are provided in the School Hall and can be operated using the slide controls on the wall near to the heater in the School Hall.
Ventilation to the kitchen is provided by fans. To switch these on, operate the switch at high level by the blue changing cubicle. The speed control switches are higher up still and should only be accessed by step ladder from within the cubicle.

Cleaning
You are responsible for returning the premises in a clean and hygienic state. Suitable cleaning products will be found in the kitchen cleaning store. Please do not use any others as they might damage the furnishings or finishes. Remember that the next users of the facilities might be children and all cleaning products must be returned to the store and locked away.
Locking up and Leaving
When you have finished clearing up at the end of your event, and everything has been returned to its storage place please check the following:

1. Heating/ventilation is off
2. Windows/doors are locked
3. Outside lighting is “off” at the rocker switch but “on” by push button delayed timer (See “Security Procedures”)
4. All rubbish has been removed and will be taken home
5. Security alarm is re-set (re-type in code and wait for “leave now” message)
6. Keys are returned by pre-arranged date/time

SECURITY PROCEDURES

The facilities are protected by alarms.
Security Alarm
When you enter the building and disable the alarm, only the community zone is disabled. If any other part of the building is entered, the alarm will be triggered. In this instance, the key holder will need to be contacted to re-set the alarm as it is protected by a different code.
Fire Alarm
The fire alarm system can be triggered by smoke, heat or by pressing the break-glass alarm points. If the alarm sounds, evacuate the building immediately and follow the instructions on the FIRE information sheet.
If the fire alarm is set off accidentally, the alarm must be reset. It can only be re-set by using the yellow key provided with the keys to the building. Insert this into the fire control panel until it clicks. Now press the “Silence Alarms” button. followed by the “Reset” button. The system can only be reset once all call points are returned to operational.
Safety Lighting
In the event of an emergency, the emergency lighting will come on to enable the building to be evacuated safely.

GUIDANCE NOTES AND GENERAL CONDITIONS OF HIRE

We want you to enjoy the use of the Nettlebed Community Centre and so would ask you to bear the following in mind:

1. Please leave the building in the condition you found it. If accidental damage occurs, please notify the key holder when you return the keys.
2. Allow time for setting up and clearing away within the times on the hire agreement. The premises, including the car parks, should be vacated within the agreed times.
3. No smoking is allowed within the building.
4. Chairs and tables are stored in the cupboard off the Community Hall. Please use these as required and clean and return them after use.
5. The halls are equipped with induction loops. Hearing aid wearers should switch to “T” to take advantage of this facility.
6. The halls are fully accessible to the disabled and there are appropriate disabled facilities in the lobby. Two car parking spaces are designated for disabled in the lower car park.
7. The kitchen is an area shared with the school caterers. Please respect the need for good hygiene and cleanliness. Only the equipment denoted for community use should be used. This is to be found in the blue fronted cupboards.

CAR PARKING

Hirers of the Community Centre may make use of both the car parks.
The top car park is open to the local community outside school hours and so may be partially occupied during your hire period. Please ensure considerate parking and avoid obstructing other users.
The lower car park is reserved for those using the facilities. The spaces are limited so you may wish to reserve them for those setting up and running your event.
Please do not drive or park on the grass or obstruct the drive as it provides access for emergency vehicles.

BOOKINGS AND CHARGES
Valid from September 2006
All bookings are subject to the Nettlebed School and Community Centre’s conditions of hire
All charges are based on an initial (core) charge which includes the first hour of use. This is because heating and hot water will need to be switched on prior to the premises being occupied and these costs met.
WEEKEND CHARGES

WEEKDAY CHARGES

ALL-WEATHER SPORTS PITCH

Use of play areas and walled garden by special arrangement.